HR Policies & Procedures and Organizational Structure Development Guide

The development of human resources policies begins with analyzing the organization's needs, followed by preparing policies, procedures, and forms, and linking them to the Saudi labor system and the nature of the activity.

Are ready-made HR policies and procedures available?

General guideline templates exist, but it is always better to develop custom HR policies and procedures that fit your organization’s size and nature of business. Check out Takmil’s HR solutions to get policies designed specifically for your company.

What are the most important HR policies companies need?

The most important HR policies and procedures include recruitment, leave, attendance, performance evaluation, promotions, training, disciplinary actions, termination, and working hours — all essential pillars of human resources management.

What is the difference between policies and procedures?

Policies set the general rules governing human resources work, while procedures outline the detailed steps for carrying out that work. Together they form a complete framework of policies and procedures.

How is an HR policy manual prepared?

An HR policies and procedures manual is prepared by studying the organizational structure and internal regulations, in line with the Saudi Labor Law, then documenting all policies in one unified document.

Do small businesses need policies and procedures?

Yes, having clear human resources policies and procedures helps small businesses grow, reduce errors, and organize operations from an early stage.

How much does it cost to develop HR policies and procedures?

The cost of developing HR policies and procedures depends on the number of departments, employees, project scope, and number of policies required. Contact Takmil’s team for a custom quote.

How is a company's organizational structure built?

The organizational structure is built based on the nature of the business, number of employees and departments, reporting lines, and authorities, ensuring alignment with the approved human resources policies and procedures.

What is the best organizational structure model?

There is no one-size-fits-all model — the organizational structure is designed according to company size, strategy, and human resources objectives.

How are job descriptions prepared?

The job is analyzed within the organizational structure to define tasks, responsibilities, qualifications, authorities, and performance indicators, in line with human resources goals.

How is a salary scale designed?

Salary scale design relies on job evaluation within the organizational structure, market benchmarking, and ensuring internal equity among employees — one of the key outputs of HR policies and procedures.

What are the components of a salary scale?

A salary scale includes job grades linked to the organizational structure, base salaries, allowances, bonuses, and the promotion mechanism as defined by approved human resources policies.

Should the salary scale be linked to the organizational structure?

Yes, because the organizational structure and job grades form the foundation for building a fair salary scale aligned with the company’s human resources policies and procedures.

How do I prepare work organization regulations?

Work organization regulations are prepared in accordance with the Saudi Labor Law, taking into account the nature of the business and its internal policies, linked to the approved organizational structure.

What are Standard Operating Procedures (SOPs)?

SOPs are documents within the human resources policies and procedures framework that explain step-by-step how each process is carried out to ensure discipline and quality.

How are work procedures documented?

By mapping processes and defining responsibilities within the organizational structure, along with the forms and approvals required for each human resources procedure.

How do you ensure HR policies and procedures stay up to date?

Through regular review of human resources policies and procedures to keep pace with any updates to the Saudi Labor Law and changing company needs.

Do policies and procedures help obtain quality certifications?

Yes, documented human resources policies and procedures are a core requirement in many quality management and governance frameworks.

What is the best company to develop HR policies and procedures?

It is best to choose a specialized firm with expertise in Saudi Labor Law, governance, organizational structuring, and salary scale design, such as Takmil Management Consulting.

Who provides organizational structure and salary scale design services?

Takmil Management Consulting provides organizational structure design, salary scales, and human resources policies and procedures according to industry best practices.

How do I contact a company to develop HR policies and procedures?

You can contact Takmil for an initial assessment of your company’s human resources needs and a comprehensive action plan.